General Training Writing Task 1 Sample 10 - Write a letter to the person in charge of a venue that you are considering
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IELTS Letter Writing / GT Writing Task 1:
You should spend about 20 minutes on this task.
You are organising an executive event for the company you work for.
Write a letter to the person in charge of a venue that you are considering for the event and ask for detailed information regarding dates, services and costs.
Write at least 150 words.
Model Answer 1:
Dear Sir/ Madam,
I am writing this letter to inquire about your party hall that we are planning to book for an official party. We are planning to organise an official get together party and I would like to know the available dates in the next month so that we can confirm the reservation and plan for our party. We are expecting some facilities in order to accommodate the party without any intervention and unexpected situation.
Our agenda will be staff meet-up followed by an hour long presentation, and it would conclude with a grand dinner party. We would need a high-resolution LCD projector, a big white board and Wi-Fi connection facility for Laptop. Seating arrangement is expected to be for almost 100 people. We also require facilities for welcome drinks for guests and dinner for 100 people.
I am curious to know about the rates to book the hall for 6 hours, from 4: 00 pm to 10:00 pm, with the list of facilities it offers. Additionally, it would be great if you can send us the full menu for dinner including drinks. I am also interested to know the best possible concession you can offer and breakdown of all expected expenses. In no way, we will compromise the hygienic and food quality and we are expecting the party to be organised without any glaring issue from your end.
I look forward to hearing from you as soon as possible.
[Written by M. Abu ]
Model Answer 2:
1. How many people can your club contain?
2. What kind of food do you serve?
3. Is there any special service available for the disable?
4. What time can we start the event?
5. Do you have any “animation service” to offer?
6. How much do you charge for your services ?
7. Do you offer any transportation service ?
8. Is there anything else included in your services ?
Model Answer 3:
I am writing to request you to provide details for organising an executive event for XYZ company Limited at the 'LA Pola' hotel premises. The event would be a board meeting by the company stakeholders and following details will be needed in relation to the event.
Firstly, I would like to know if the venue is available on 20th February or 23rd February 2015. It will be suitable to have an evening time of 4:00 pm to 8:00 pm for the event. Secondly, service including snacks and tea during the meeting will be needed and also the dinner to be arranged following the meeting. All the service should be provided on time. Finally, please inform me the cost of all the above-mentioned arrangements. Also, do let us know if there are any discounts provided by your hotel for the event.
It would be good if you could provide all these details before the end of this week.
Looking forward to hearing from you soon.
[ Written by - Riya Nagpal ]
Model Answer 4:
I am writing to inform you that we are considering your banquet hall for our annual company dinner that is supposed to be held at the end of October. Therefore, I would like to ask certain information regarding booking this venue.
First of all, the most important issue is the availability of the hall as per our schedule. Will it be available on the evening of 28th and 29th October? I would also like to know about the services such as menu, food quality and decoration etc. As it is our annual and most prestigious function of the company, so you should follow some decent theme for decoration. My recommendation is to use while flower along with white balloons.
[ Written by - Fahad Sultan ]