GT Writing Task 1: Sample 24 - You are organizing a trip to the Snowy Mountains

IELTS Letter Writing / GT Writing Task 1:

You should spend about 20 minutes on this task.

You are organising a trip to the Snowy Mountains in New South Wales for a group of students from Perth in Western Australia.

Write to the manager of Student Hostel Services. In your letter, explain:

  • when you want to visit the Snowy Mountains
  • how long you will stay
  • how many students are in your party and what accommodation you will require

Write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Dear Sir or Madam,


Model Answer 1:

Dear Sir or Madam,

I am writing to you to get some information about the accommodation at your hostel during our visit to the Snowy Mountains in New South Wales. I am in charge of the trip for a group of students and would appreciate your assistance regarding this.

I am John Miller, a lecturer at the St Joseph’s college in Perth. We are planning to take a trip to Australia next month and would stay there from 2nd May to 7th May. We would like to visit the Snowy Mountains in New South Wales with our students as part of a study excursion. We have planned to stay at your Hostel during this trip for one week.

We are the group of 20 students and 3 lecturers and we require an accommodation of 5 double bedrooms and 2 large deluxe rooms. It would be great if we can get rooms with attached bathrooms and kitchens because some of our students prefer to cook for themselves.  

Please let us know the availability of the accommodation in the mentioned period and booking details if they are available.

Thank you in advance.

Yours faithfully,

John Miller

[ Written by - Nishath Begum ]


Model Answer 2:

Dear Sir or Madam,

I am writing to reserve accommodation in your hostel during our trip to the Snowy Mountains in New South Wales. I am planning a trip for a group of students from Perth and expecting your response so that I can finalise our stay at your hostel.

We expect to be in the Snowy Mountains between June 1st and depart on 9th June. Our group has five men, seven women and a married couple - 14 in total. The five men can stay at a dormitory and the women are happy to share rooms, but the married couple would like a deluxe room. We hope to keep our expenses as low as possible. Besides, the rooms must have hot water and room heater facilities considering the cold weather.

Please also inform me about the recreational services in the area. The group will bring their own boots for bushwalking, but we are hoping to hire equipment for other sports, like skiing. Some of our group members will hire geological picks and other equipment, if possible. We also need to know about access to caves and other interesting geological features in the area.

I am looking forward to receiving information about the Student Hostel Services and other facilities, specifically, if the accommodation would be available during the time of our visit and if so, how can I reserve it well in advance.

Yours faithfully,

Adam Smith


Sample Answer 3:

Dear Sir or Madam,

I have received your contact details from one of my friends who has recently availed your service. He was very positive regarding your hospitality and recommended your hostel situated in the Snowy Mountains for a study excursion we are planning to take at the beginning of the next month. I am hoping you would arrange suitable accommodation for the group and help us enjoy the tour.

I am arranging a four days trip to the Snowy Mountains for 14 students from Perth public school. We will arrive on 3rd April, in the morning; however, we would directly go to the sightseeing. Thus, we would check-in into the hostel in the evening. A group of 15 students and I would require suitable accommodation for four days.

We would prefer four rooms and we do not mind sharing the rooms. As we are travelling from Perth, I am confident that the place might freeze us. We would appreciate if we can get extra blankets along with room heaters considering the extreme cold weather. My friend has mentioned that a breakfast is included in the package. However, it would be nice if you could let me know the revised price including the dinner as well.

I expect room availability and price details to be shared via a mail soon.

Looking forward to hearing from you.

Yours faithfully,

Naaz Loan


Sample Answer 4:

Dear Sir or Madam,

I am a student at the St Mary's college in Perth, Western Australia, and I am planning to go on a trip to the Snowy Mountains in New South Wales with a few other classmates of mine. We would like to stay in your hostel and would appreciate your help regarding this.

We are planning to stay at your hostel from 4th January to 11th January 2019. We will be ten students in total and we need accommodation facilities for all. We expect five rooms, each with attached bathroom and room heater. Moreover, we would like to have cooking facilities as a few of us would like to cook for themselves.

Our team would primarily explore the Snowy Mountains area and do skiing. However, we would be in a few other places nearby to travel the whole area. Any recommendation would be highly appreciated.

It would be great if you could inform the availability of the rooms between 4th and 11th January. I would also request the cost for the rooms and details on included facilities.   

I hope to receive the information soon.

Yours faithfully,

Ashesha Weerasinghe

[ Written by - Ashesha Weerasinghe ]


Sample Answer 5:

Dear Sir or Madam,

I am Rona Olivar and I had a phone conversation with you last week. I am organizing a group of students from Perth Elementary School to the Snowy Mountains in New South Wales for a study tour. As a student adviser, I am writing to you regarding some information we need to reserve your hostel.

Firstly, we will be visiting the mountains on 25th April, next Saturday. I and my students will be staying in your hostel for seven days because we will be conducting a long educational trip in those snowy mountains. Secondly, the group has twenty members in total including me. So we will need at least 8 rooms to accommodate us. We are looking for something cheap and expecting a discount from you. I would like to know if you can provide us with the required accommodation at your hostel and if so, how I can reserve it.

I am looking forward to your immediate attention with regards to my queries.

Yours faithfully,

Rona Olivar

[ Written by - Rona Lyn Olivar ]

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