You need to take some time off work - GT Writing Task 1: Sample 91

IELTS Letter Writing / GT Writing Task 1:

You should spend about 20 minutes on this task.

You are working for a company. You need to take some time off work and want to ask your manager about this.

Write a letter to your manager. In your letter:

  • explain why you want to take time off work
  • give details of the amount of time you need
  • suggest how your work could be covered while you are away

Write at least 150 words.

You do NOT need to write any addresses. 

Begin your letter as follows:

Dear .................., 

Model Answer 1:

Dear Mr Harry,

I am writing to you about the possibility of taking 12 days off work in order to complete my thesis and final exams for my Master’s degree in Finance from the University of Manchester. I am hoping that you would grant me leave from 17th July to 28th July 2021.

I have almost finished my thesis, which I must submit to my teacher by July 24th. I need some time to completely finish it and to prepare for the upcoming exams. Hence I am asking for your permission to take time off work.

I can assure you that I would check my emails daily, perhaps reply to some of them and be available for emergency phone calls from the office. Once I complete my exams and get back to the office, I would endeavour to come into the office earlier than usual and work Sundays in order to catch up on anything I had missed. I have already talked to Ethan and he is ready to share some of the responsibilities during my absence.

I realise my temporary absence could be an inconvenience to you and the rest of the team, but I really need to take the leave to complete my Master’s degree qualification.

I am looking forward to hearing from you and expecting your kind cooperation.

Yours sincerely,

Susanne Dvorak

Sample Answer 2:

Dear Mr Mclaren,

I am writing to ask your permission to take a week's leave from work starting from 07th November 2021. As you know, I am doing my PhD at Monash University and I am in my final term. A week's leave would allow me to complete my exams and I am hoping that you would grant me the leave.

The reason for taking time off work is to prepare and set for my final exams which will begin on November 08th. I understand the inconvenience this might cause to you but I have already talked to Jack and he is ready to share some of my responsibilities during my absence. Moreover, I will be available to receive emergency calls from the office and would check my emails and perhaps reply to the important ones during the interim.

I would really appreciate your permission to grant me the unpaid leave from 07th November to 13th November 2021. I will join the office the next day.  

Thank you in advance for your kind cooperation.

Yours sincerely,

Naji Lichaa

[ Written by - Naji Lichaa ]

Model Answer 3:

Dear Mr Pattison,

My parents are going to celebrate their 50th wedding anniversary on 14th December and I would request some unpaid leave from the office next month to prepare for the party and enjoy the occasion.

The 50th wedding anniversary is a significant occasion both for our parents and us and we want to make it distinctive. We will celebrate the occasion on 14th December and have already booked a large party hall for that. The whole family, including my nephews and nieces, and almost 50 other guests are expected to be present and it demands a huge preparation.    

To participate in this occasion, I would need to be away from work for three days, considering the travel time and some preparation works that I am expected to finish before the party. I would, hence, be absent from work from 13th December to 15th December. I do not have any urgent work commitment at that time and Tania has agreed to look after my tasks while I would be away. She had done that before and after I return, I would be ready to work some extra hours to cover any of my pending tasks.

I would be very grateful if you could allow me the time off. The occasion is very special to me and my family and I want to make it memorable by attending it.

Thank you in advance.  

Yours sincerely,

Donna Roth

Model Answer 4:

Dear Mrs Lindsay,

I am writing to request some unpaid leave next month and I am hoping you would permit me to take the leave.

My parents' 50th wedding anniversary is on November 21st, and they are planning to celebrate this significant achievement with all their children and grandchildren. To do this, they have rented a house big enough to accommodate the whole family.

To participate in this special occasion, I would need to be away from work for four days, from Monday, 19th to Thursday 23rd. My schedule for that week is relatively light, apart from two meetings with clients. Netta would be able to attend these in my place, as she has had previous dealings with both companies and knows the relevant staff there. I have no other urgent work commitments at that time.

I would be very grateful if you could allow me this time. These few days are very important to my parents and the whole family, and it would be a way to thank them for all the support they have given me.

Best regards,

Caroline Laina

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I like the way you explain the IELTS Letter Writing Tips.
Dear Sir or Madam,

I am writing this letter to request a week off from work as I have planned a family trip to Sweden next month.

My family is visiting me in London after a long time and we have decided to spend some quality time together. For that, I am requesting to get some time off.

Since the trip is planned for the second week of June, it is my humble request that you kindly grant me leave from 14th June to 21st June. Although the work from my side is completed, in any case of urgency, I will be available online at any time.

I assure you that in my absence, not a single errand would suffer because I have already made a team to catch the progress. I am well aware of the inconvenience that might be caused due to my absence; so to cover things up, I will be in contact and will provide every detail to my team as per their demands.

I am looking forward to your positive response and kind cooperation.

Yours faithfully,

Alex Rob

Dear Mr. Rodger,

I am Marina Smith and I have been working as a software developer for the last three years with your organization. The purpose of writing this letter is to request a few days off from work.

I would like to attend a two weeks crash course to sharpen my developing skills which will not only be beneficial for my career but also for our company to reduce the extra expenditure for hiring an expert when we are in need.

This course will commence on 1st July and will last for two weeks. Regarding the work responsibilitie s, I have already discussed them with my colleagues. Fortunately, they are ready to handle the tasks in my absence. Moreover, I will be available after 6:00 pm. So, please sanction my leave from July 1ast to 15th.

I will always be ready for any guidance over the phone or online if my co-workers need me in my absence. Hope you will understand how important the course is for the betterment of our organization.

Thanks in advance.

Yours faithfully,

Marina Smith

Dear Mr Partick,

I am writing you this letter to request some time off work. As you know, we have been working as the best team on the Reliance project for the last six months, and I have stayed up late many nights to complete the project.

I am utterly delighted to know that we did well as a team and achieved the target. Unfortunately, those working days and nights have stressed me out and affected badly on my health. I think I need some rest to overcome the exhaustion. I am planning to go to Kerala to spend some leisure time with my family and after a week, get back to work with fresh energy to accomplish the upcoming target which we will start by next month.

During these days, I will be available on my email and mobile phone in the evenings. I hope you will grant me the leave and allow me to take the lead of the upcoming projects.

Looking forward to your positive response.

Yours sincerely,

Shilpa Ray

Tips: Always write your full name at the end of the letter in a semi-formal or formal letter. When you write an informal letter (ie. a letter to your friend, write your last name only while signing off).

Letter Question:You are working for a company. You need to take some time off work and want to ask your manager about this.Write a letter to your manager. In your letter: - explain why you want to take time off work - give details of the amount of time you need - suggest how your work could be covered while you are awayWrite at least 150 words.Answer: Dear Mr Sanjeev Roy,I am writing to seek your permission for a fortnight leave from work starting from 1st January to prepare for the final assessment of my Master’s Degree course in Data Science.As you are aware, last December I enrolled for this 1-year course, and my final examination is on 29th January. My project work is due for submission by 22nd January, which is almost final with a few improvements to be made. In addition, I need to prepare for the examination as well. As you will agree, the past two months were very hectic at work; hence I couldn’t put enough effort into my studies.I have ensured that there are no more crucial deliveries pending. Also, I have done the transition to my team members to take up all the activities during my absence. Since this is an embargo period, I believe there won’t be any critical project deliveries. I realize my temporary absence will be an inconvenience to you and for the team, but in the long run, it will be beneficial for us. This will enable us to take up projects on Analytics area in which we are relying completely on our vendors. I look forward to hearing from you soon regarding this.Yours sincerely,Deva Panigrahi
Very well organised. Thumbs Up!
Dear Mr Jones,I am writing to request a month off work to complete my university exams which are scheduled from September 1st to September 10th 2018. I am hoping that you would permit me to take the leave and complete my PhD qualification. As informed earlier, I have been pursuing the PhD course in "Artificial Oceanic Intelligence Research" at the Yale Univerity, London, in the evening classes for the past two years. I have been regularly attending my classes and exams after office hours and also during the weekends. After two years, it is mandatory for every student to take the final exam to complete the course and obtain the degree. I would require some time off from work to prepare exclusively for the exams and concentrate on achieving a good score.This would not only help me in my career growth but also my knowledge on the research topic would be an added advantage for our company's equipment development, which involves building an efficient machine prototype for cleaning the plastic wastage in the ocean.I am sure my absence from the office would cause you a great inconvenience. Therefore, I have requested my colleagues - 'Rachael' and 'Joanna', to address any network related issues that I usually look after. They are ready to share some of my other responsibilitie s as well. Once I get back, I will work for extra hours daily and also during the weekends and cover all the lagged work and be up-to-date with the project's progress. Thank you kindly in advance for granting me the leave.Your's faithfully,Andr ew Mathew
Raisa Catunda
If I am writing to my manager, regarding my opinion on a specific topic. Can I say "I hope this letter finds you well"???
Priyanka Vij
I would like to ask if "time off work" mandatorily means "unpaid leaves???
I have a query- If we are given to write a letter to the manager about some official information/ matters, then is it a formal or semi-formal letter? I used Dear Sir, & Yours faithfully,Ms. Smith Is it correct?? :(
IELTS Mentor
Could you be more specific about the type of help you need?
"I look forward to" is the correct one.
Hi Anirarsalan, It was indeed a mistake. However, this has been amended now.
I need to be sure that is this " I look toward/towards or I look forward to?
I think the complex preposition 'in charge of' written by mistake 'in charge off' in the above sample.
Daljeet Kaur
Please help me.