GT Writing Task 1: Sample 91 - You need to take some time off work

IELTS Letter Writing / GT Writing Task 1:

You should spend about 20 minutes on this task.

You are working for a company. You need to take some time off work and want to ask your manager about this.

Write a letter to your manager. In your letter:

  • explain why you want to take time off work
  • give details of the amount of time you need
  • suggest how your work could be covered while you are away

Write at least 150 words.

You do NOT need to write any addresses. 

Begin your letter as follows:

Dear ............, 

Model Answer 1:

Dear Mr Harry,

I am writing to you about the possibility of taking 12 days off work in order to complete my thesis and final exams for my Master’s degree in Finance from the University of Manchester. I am hoping that you would grant me a leave from 17th January to 28th January 2018.

I have almost finished my thesis, which I must submit to my teacher by January 24th. I need some time to completely finish it and to prepare for the upcoming exams. Hence I am asking for your permission to take time off work.

I can assure you that I would check my emails daily, perhaps reply to some of them and be available for emergency phone calls from the office. Once I complete my exams and get back to the office, I would endeavour to come into the office earlier than usual and work Sundays in order to catch up on anything I had missed. I have already talked to Ethan and he is ready to share some of the responsibilities during my absence.

I realise my temporary absence could be an inconvenience to you and the rest of the team, but I really need to take the leave to complete my Master’s degree qualification.

I am looking forward to hearing from you and expecting your kind cooperation.

Yours sincerely,

Susanne Dvorak

Sample Answer 2:

Dear Mr Mclaren,

I am writing to ask your permission to take a week's leave from work starting from 07th June 2018. As you know, I am doing my PhD at Monash University and I am in my final term. A week's leave would allow me to complete my exams and I am hoping that you would grant me the leave.

The reason for taking time off work is to prepare and set for my final exams which will begin on June 08th. I understand the inconvenience this might cause to you but I have already talked to Jack and he is ready to share some of my responsibilities during my absence. Moreover, I will be available to receive emergency calls from the office and would check my emails and perhaps reply to the important ones during the interim.

I would really appreciate your permission to grant me the unpaid leave from 07th June to 13th June 2018. I will join the office the next day.  

Thank you in advance for your kind cooperation.

Yours sincerely,

Naji Lichaa

[ Written by - Naji Lichaa ]

Model Answer 3:

Dear Mr Pattison,

My parents are going to celebrate their 50th wedding anniversary on 14th December and I would request some unpaid leave from office next month to prepare for the party and enjoy the occasion.

The 50th wedding anniversary is a significant occasion both for our parents and us and we want to make it distinctive. We will celebrate the occasion on 14th December and have already booked a large party hall for that. The whole family, including my nephews and nieces, and almost 50 other guests are expected to be present and it demands a huge preparation.    

To participate in this occasion, I would need to be away from work for three days, considering the travel time and some preparation works that I am expected to finish before the party. I would, hence, be absent from work from 13th December to 15th December. I do not have any urgent work commitment at that time and Tania has agreed to look after my tasks while I would be away. She had done that before and after I return, I would be ready to work some extra hours to cover any of my pending tasks.

I would be very grateful if you could allow me the time off. The occasion is very special to me and my family and I want to make it memorable by attending it.

Thank you in advance.  

Yours sincerely,

Donna Roth

Model Answer 4:

Dear Lindsay,

I am writing to request some unpaid leave next month and I am hoping you would permit me to take the leave.

My parents' 50th wedding anniversary is on November 21st, and they are planning to celebrate this significant achievement with all their children and grandchildren. To do this, they have rented a house big enough to accommodate the whole family.

To participate in this special occasion, I would need to be away from work for four days, from Monday, 19th to Thursday 23rd. My schedule for that week is relatively light, apart from two meetings with clients. Netta would be able to attend these in my place, as she has had previous dealings with both companies and knows the relevant staff there. I have no other urgent work commitments at that time.

I would be very grateful if you could allow me this time. These few days are very important to my parents and the whole family, and it would be a way to thank them for all the support they have given me.

Best regards,


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+1 # Champ 2018-08-13 15:03
Dear Mr Jones,

I am writing to request a month off work to complete my university exams which are scheduled from September 1st to September 10th 2018. I am hoping that you would permit me to take the leave and complete my PhD qualification.

As informed earlier, I have been pursuing the PhD course in "Artificial Oceanic Intelligence Research" at the Yale Univerity, London, in the evening classes for the past two years. I have been regularly attending my classes and exams after office hours and also during the weekends. After two years, it is mandatory for every student to take the final exam to complete the course and obtain the degree. I would require some time off from work to prepare exclusively for the exams and concentrate on achieving a good score.

This would not only help me in my career growth but also my knowledge on the research topic would be an added advantage for our company's equipment development, which involves building an efficient machine prototype for cleaning the plastic wastage in the ocean.

I am sure my absence from the office would cause you a great inconvenience. Therefore, I have requested my colleagues - 'Rachael' and 'Joanna', to address any network related issues that I usually look after. They are ready to share some of my other responsibilities as well. Once I get back, I will work for extra hours daily and also during the weekends and cover all the lagged work and be up-to-date with the project's progress.

Thank you kindly in advance for granting me the leave.

Your's faithfully,

Andrew Mathew
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0 # Nons 2018-10-18 17:40
Very well organised. Thumbs Up!
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0 # Raisa Catunda 2017-03-26 02:29
If I am writing to my manager, regarding my opinion on a specific topic. Can I say "I hope this letter finds you well"???
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+1 # Priyanka Vij 2017-01-22 08:25
I would like to ask if "time off work" mandatorily means "unpaid leaves???
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0 # Anna 2017-01-21 18:22
I have a query- If we are given to write a letter to the manager about some official information/ matters, then is it a formal or semi-formal letter? I used Dear Sir, & Yours faithfully,
Ms. Smith

Is it correct?? :(
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-1 # Amirarsalan 2016-05-10 01:34
I need to be sure that is this " I look toward/towards or I look forward to?
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-3 # IELTS Admin 2016-05-10 05:13
"I look forward to" is the correct one.
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-1 # Anirarsalan 2016-05-10 01:00
I think the complex preposition 'in charge of' written by mistake 'in charge off' in the above sample.
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-1 # IELTS Admin 2016-05-10 05:00
Hi Anirarsalan,
It was indeed a mistake. However, this has been amended now.
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-1 # Daljeet Kaur 2015-08-16 17:43
Please help me.
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-2 # IELTS Mentor 2016-05-10 05:15
Could you be more specific about the type of help you need?
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