You need to take some time off work - GT Writing Task 1: Sample 91
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IELTS Letter Writing / GT Writing Task 1:
You should spend about 20 minutes on this task.
You are working for a company. You need to take some time off work and want to ask your manager about this.
Write a letter to your manager. In your letter:
- explain why you want to take time off work
- give details of the amount of time you need
- suggest how your work could be covered while you are away
Write at least 150 words.
You do NOT need to write any addresses.
Begin your letter as follows:
Model Answer 1:
Dear Mr Harry,
I am writing to you about the possibility of taking 12 days off work in order to complete my thesis and final exams for my Master’s degree in Finance from the University of Manchester. I am hoping that you would grant me leave from 17th July to 28th July 2021.
I have almost finished my thesis, which I must submit to my teacher by July 24th. I need some time to completely finish it and to prepare for the upcoming exams. Hence I am asking for your permission to take time off work.
I can assure you that I would check my emails daily, perhaps reply to some of them and be available for emergency phone calls from the office. Once I complete my exams and get back to the office, I would endeavour to come into the office earlier than usual and work Sundays in order to catch up on anything I had missed. I have already talked to Ethan and he is ready to share some of the responsibilities during my absence.
I realise my temporary absence could be an inconvenience to you and the rest of the team, but I really need to take the leave to complete my Master’s degree qualification.
I am looking forward to hearing from you and expecting your kind cooperation.
Sample Answer 2:
Dear Mr Mclaren,
I am writing to ask your permission to take a week's leave from work starting from 07th November 2021. As you know, I am doing my PhD at Monash University and I am in my final term. A week's leave would allow me to complete my exams and I am hoping that you would grant me the leave.
The reason for taking time off work is to prepare and set for my final exams which will begin on November 08th. I understand the inconvenience this might cause to you but I have already talked to Jack and he is ready to share some of my responsibilities during my absence. Moreover, I will be available to receive emergency calls from the office and would check my emails and perhaps reply to the important ones during the interim.
I would really appreciate your permission to grant me the unpaid leave from 07th November to 13th November 2021. I will join the office the next day.
Thank you in advance for your kind cooperation.
[ Written by - Naji Lichaa ]
Model Answer 3:
Dear Mr Pattison,
My parents are going to celebrate their 50th wedding anniversary on 14th December and I would request some unpaid leave from the office next month to prepare for the party and enjoy the occasion.
The 50th wedding anniversary is a significant occasion both for our parents and us and we want to make it distinctive. We will celebrate the occasion on 14th December and have already booked a large party hall for that. The whole family, including my nephews and nieces, and almost 50 other guests are expected to be present and it demands a huge preparation.
To participate in this occasion, I would need to be away from work for three days, considering the travel time and some preparation works that I am expected to finish before the party. I would, hence, be absent from work from 13th December to 15th December. I do not have any urgent work commitment at that time and Tania has agreed to look after my tasks while I would be away. She had done that before and after I return, I would be ready to work some extra hours to cover any of my pending tasks.
I would be very grateful if you could allow me the time off. The occasion is very special to me and my family and I want to make it memorable by attending it.
Thank you in advance.
Model Answer 4:
Dear Mrs Lindsay,
I am writing to request some unpaid leave next month and I am hoping you would permit me to take the leave.
My parents' 50th wedding anniversary is on November 21st, and they are planning to celebrate this significant achievement with all their children and grandchildren. To do this, they have rented a house big enough to accommodate the whole family.
To participate in this special occasion, I would need to be away from work for four days, from Monday, 19th to Thursday 23rd. My schedule for that week is relatively light, apart from two meetings with clients. Netta would be able to attend these in my place, as she has had previous dealings with both companies and knows the relevant staff there. I have no other urgent work commitments at that time.
I would be very grateful if you could allow me this time. These few days are very important to my parents and the whole family, and it would be a way to thank them for all the support they have given me.
I am Marina Smith and I have been working as a software developer for the last three years with your organization. The purpose of writing this letter is to request a few days off from work.
I would like to attend a two weeks crash course to sharpen my developing skills which will not only be beneficial for my career but also for our company to reduce the extra expenditure for hiring an expert when we are in need.
This course will commence on 1st July and will last for two weeks. Regarding the work responsibilitie s, I have already discussed them with my colleagues. Fortunately, they are ready to handle the tasks in my absence. Moreover, I will be available after 6:00 pm. So, please sanction my leave from July 1ast to 15th.
I will always be ready for any guidance over the phone or online if my co-workers need me in my absence. Hope you will understand how important the course is for the betterment of our organization.
Thanks in advance.
I am writing you this letter to request some time off work. As you know, we have been working as the best team on the Reliance project for the last six months, and I have stayed up late many nights to complete the project.
I am utterly delighted to know that we did well as a team and achieved the target. Unfortunately, those working days and nights have stressed me out and affected badly on my health. I think I need some rest to overcome the exhaustion. I am planning to go to Kerala to spend some leisure time with my family and after a week, get back to work with fresh energy to accomplish the upcoming target which we will start by next month.
During these days, I will be available on my email and mobile phone in the evenings. I hope you will grant me the leave and allow me to take the lead of the upcoming projects.
Looking forward to your positive response.
Tips: Always write your full name at the end of the letter in a semi-formal or formal letter. When you write an informal letter (ie. a letter to your friend, write your last name only while signing off).