GT Writing Task 1: Sample 1 - You would like to participate in a work-related seminar

IELTS Letter Writing / GT Writing Task 1:

You should spend about 20 minutes on this task.

You would like to participate in a work-related seminar in another country. Write a letter to the person in charge of the seminar and ask for detailed information regarding the dates, program, accommodation and cost.

Write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Dear Sir or Madam,


 

Model Answer 1:

Dear Sir or Madam,

I am Rona Lyn Olivar, an ICU Nurse at the Urdaneta City Sacred Heart Hospital, located in the province of Pangasinan in the Philippines. I have learned from a colleague that you will conduct an Electrocardiogram Training in Singapore. I am writing to ask for some specific information regarding the seminar schedule, program details, accommodation arrangement and the cost.

Firstly, with regards to dates and time, what will be the seminar schedule and what time would it begin and end each day? Secondly, please notify me of the topics and speakers of the program. I am wondering if there is any special consideration for the registered nurses who will be attending the seminar? And finally, I would also like to know about the accommodation and the cost. Would the accommodation be arranged by you or should an individual be responsible for that? What would be the approximate cost to attend and successfully finish the seminar?

I am very much interested in attending the seminar and your reply would help me plan for it in advance. So, I am looking forward to hearing from you soon regarding my concerns.

Yours faithfully,

Rona Olivar

[ Written by - Rona Lyn Olivar ]


 

Sample Answer 2:

Dear Sir or Madam,

I am Swathi Reddy, currently working as a software engineer in India. I have learned about your seminar on Ethical Hacking, scheduled to be held in Sydney, Australia in December 2018, through an advertisement in a newspaper. I am planning to attend this workshop and need some further details.

The seminar schedule was not mentioned in the advert. Hence, I would like to know the duration and schedule of the workshop. I would be glad if you can also give me a brief of the program: which aspects of Ethical Hacking will be covered as part of the workshop and if there will be any hands-on or will it be just a theoretical session. Please inform me how much it would cost to book my seat. Lastly, as I will be travelling from India, I would like to know about the accommodation arrangement. Is there any living place provided by you? If not, could you please let me know of the hotels nearby along with the probable cost per night including meals?

Thank you in advance for your reply. I am looking forward to attending the seminar.

Yours faithfully,

Swathi Reddy


 

Model Answer 3:

Dear Sir or Madam,

I am writing to request some information regarding the conference that your organisation is going to conduct next month in Perth Australia, as advertised in the Daily Heralds. I am hoping that you would provide me with these details as soon as possible so that I can book my seat for the workshop.

First off, I would like to know the exact schedule of the symposium to sanction the leaves from my work. Is there any prerequisite to attend the conclave? If so, what are they?

Secondly, the venue details with a navigational map would be highly appreciated as I will be travelling to Perth for the first time. Are the participants expected to bring their personal laptop and other stationery?

Finally, who would be responsible for the accommodation - the participants themselves or your organisation? Can I book a hotel of my own? What will be the total cost for a participant from the UK and if there is an early bird discount provided that booking is done well in advance?

I am hoping to receive your reply before next Friday. Your help and time will be greatly appreciated.

Yours faithfully,

Dev Odedra

[ Written by -  Noghan Odedra ]


 

Model Answer 4:

Dear Sir or Madam,

I am writing to get some details about the seminar - New Techniques of Production Management, which your organisation will administer in London. I am hoping that you would reply to my queries so that I can book my seat for the symposium.  

I am working as a production manager in a large home appliances company in Iran for the last five years and I think this seminar would be helpful to me as it covers some new approaches to managing workers and manufacturing lines. I believe this seminar would enhance participants' knowledge and skills in different management manners and styles applied in the home appliance manufacturing industry.

As I did not obtain all the information that I need from your advertisement, I would like to know the date and schedule of the seminar. What kind of accommodation would you prepare for the participants, if at all? Finally, how much the registration would cost? Can I book and pay online? If so, give me details instruction, please.

I look forward to hearing from you at your earliest.

Yours faithfully,

Milad Rahimi

[ Written by - Milad Rahimi ]


 

Model Answer 5:

Dear Sir or Madam,

I am keen to partake in the seminar you are going to organise next month in Finland. I am hoping to get further information about it to finalise my participation.

I am Raj Muthuraman, working as a senior architect in BT Financial Group in India. Currently, I am managing a research project-  ‘Failure and Recovery of Technical Orchestration’, for the company and I believe your symposium on Enterprise Architecture Seminar would be a great help to me.

However, the invitation I received for the event did not confirm the dates as they were still being finalised. Can you confirm the schedule and provide an agenda for the event so that I can plan ahead? Also, can you suggest some good hotels in the area with an indicative cost? That will help me in planning my travel, accommodation and cost of the trip.

It would be great if you can send me the requested details at your earliest preferably by the end of this week by fax or email.

I am looking forward to hearing from you soon.

Yours faithfully,

Raj Muthuraman

[ Written by - Rajaganapathy ]


 
Model Answer 6:

Dear Sir or Madam,

I would like to participate in the seminar you are going to organise next month in Kuala Lumpur, Malaysia. I learned about it from your website and I believe such a seminar will help me perform better in my current job. As the website did not include all the details, I am hoping that you would not mind answering some of my queries.

As I am residing in Bangladesh, I would like to know the exact dates, venue and program schedule so that I can plan for the trip. Various actions, including taking time off from office, applying for a visa and preparing for the trip are related to the seminar schedule.

In addition to that, please inform me about the accommodation arrangement - whether it would be managed by the host or do I need to arrange it myself? I would also like to know about the total cost of attending the seminar and other expenditures like accommodation, meals, fares etc.

I request you to provide the details of my queries so that I can complete the arrangement well ahead of time.

Thank you in advance.

Yours faithfully,

Safayet Ullah

[ Written by - Safayet Ullah ]


 

Model Answer 7:

Dear Sir or Madam,

I am writing this letter in relation to the upcoming seminar on “Testing Automation - Industry Standards”, that you are going to organise in Toronto, Canada in August 2018. I need some details and I am hoping that you would provide those to me.

I am currently employed as a Software QA Manager in a software development company in Turkey. I am keen to learn about testing automation tools and use automated testing, in addition to manual testing, to increase my scope of software quality assurance. I learned about the automation testing workshop while it was broadcasted on a local radio station.

As the advertisement was being announced while I was driving and I was unable to catch most of the information like the date and venue as well as the accommodation arrangement and cost. I will be highly obliged if you can write back about the program schedule of the symposium along with the dates and venue details. Also, I would like to know how the visa and accommodation arrangements will be done along with the total cost.

Awaiting your quick response.

Yours faithfully,

Larissa Beilby

[ Written by - Larissa ]


 

Model Answer 8:

Dear Sir or Madam,

I am very excited about the seminar on "Risk Management in Financial Industry" that will be organised by you in Edinburgh, United Kingdom. However, the information, that I received from the advert in a local newspaper, does not include the dates, program outlines, accommodation plan and the cost.

I currently work in a financial institution in Italy and have spent over 5 years in the Risk Management sector. Thus the seminar will be immensely useful to me in facing current risk management issues. I am hoping that you would give me further details about the seminar.

Firstly, please provide me with the actual date and agenda of the workshop with the detailed program structure. Are there any prerequisites to attend it? Secondly, what would be the cost to book the seat and what international payment methods are accepted? Lastly, will you handle the hotel booking for the international participants? If so, what would be the approximate cost?

Thank you in advance. I am looking forward to hearing from you soon.

Yours faithfully,

Cyril Chinkata

[ Written by - Cyril Chinkata ]


 

Sample Answer 9:

Dear Sir or Madam,

My name is John Muller and I have recently noticed an advertisement in a local newspaper regarding a seminar on Labour Laws that you are going to organise in Dubai. I, being an HR professional from Vietnam, would like to participate in this seminar to enhance my knowledge. I am writing this letter to seek further information regarding this.

As this seminar will be held in Dubai, I would like to ask for the exact schedule as I have to apply for leaves accordingly from my work. Furthermore, I would like to know about the content of the program as to what aspects of labour laws will be covered in the seminar. Moreover, inform me of the registration fee and whether I can register online. As I will be travelling from Vietnam and do not know anyone in Dubai, I would like to ask whether you will arrange the accommodation for the participants or not? How much the accommodation, transportation and meals might cost?

I am looking forward to hearing from you soon.

Yours faithfully,

John Muller

[Author - Prabhjot Singh]


 

Model Answer 10:

Dear Sir or Madam,

I am Aguinaldo Silva, working as a researcher at the University of São Paulo, Brazil for over a decade. I have read in a newspaper that you are going to organise a seminar on 'Automated Neural Networks' and I think it would be helpful for my current research. As I could not find much information online, I would request further details.

I learned that the seminar will be held in next November in San Francisco, California, USA. Now, I need to know the exact date and schedule of the seminar. Another important information that I need in order to plan my trip is the exact location of the event. Since such seminars are usually very intensive, I want to know if there will be any special condition for reservations in the nearby hotels. Has Kevin Boban really confirmed his participation as a guest speaker? If it is true, that would be great news for me since my research is being driven mainly by one of his recent discoveries.

Will we have a specific day to network and exchange knowledge with other participants of the event? Last year I went to the Artificial Intelligence seminar in Genebra and I felt really comfortable having an exclusive day for networking with other professionals instead of having short sessions throughout the whole event.

Last but not least, I need some information about the cost and methods of payment to participate in the seminar.

Hope to hear from you soon.

Yours faithfully,

Aguinaldo Silva

[Authored by Aguinaldo Silva]
 

1 1 1 1 1 1 1 1 1 1 Rating 4.61 (42 Votes)
Harpreet Singh
Dear Sir/Madam,

I am Harpreet Singh, working as a computer teacher in the Government Senior Secondary School in Doda district. I have recently noticed from a local newspaper that your college is going to conduct a seminar regarding technology education for youths. I would like to participate in the seminar because I am also in the same profession and I believe the seminar would be highly beneficial for my career. But the information provided in the newspaper advertisement is not sufficient, so I would like to know more regarding the accommodation, dates, programme schedule and the total cost to participate in the seminar.

Firstly, I want to know the exact dates and duration of the seminar. Secondly, what areas this seminar will cover and who will be the lecturer. I would also like to know the topics regarding computer education for students. Regarding accommodation, will that be provided by your college or participate have to arrange that themselves? Finally, what will be the total cost of this seminar?

I am very excited to participate in this valuable seminar at your college. I am looking forward to hearing from you soon regarding my concern.

Yours faithfully,

Harpreet Singh

[Writen by: Harpreet Singh]

Ami
Dear Sir or Madam,

I am writing to request some detailed information about the 'Internet Security Threats' workshop that your organization will administer in Hoshiarpur, India in August 2019. I have learned about your program from a local newspaper. But it doesn't provide sufficient information to plan my participation. I am hoping that you would allocate some time to answer my queries and help me with the arrangement of my trip.

I am working as a Software Security Engineer for the last couple of years. I believe the symposium would give me an insight into the upcoming security problems. As I am residing in Sri Lanka, and I would like to know the exact dates, venue and the agenda of the seminar. These details are urgently required as I need to take time off from my office before I apply for a visa. In addition, please let me know about the accommodations provided by you, if any. Further, I would like you to give me a rough estimation of the costs that would incur while participating, including the registration fee, meals and fares.

Could you be kind enough to reply to my queries by the end of this week? As such, I could reserve my seat in advance and prepare for my trip.

I look forward to hearing from you.

Yours faithfully,

Naaj Ami

[Please let me know what could be the band score for my answer.]

Pauline
Dear Sir or Madam,I’m Pauline Tran, the founder of the Fashion-tech startup, based in Ho Chi Minh City, Vietnam. I noted that you are holding a seminar on Future of Fashion with Artificial Intelligence in next month in San Francisco. I’m writing to seek further details about this event to register for the programme. Following the prelim announcements, it is noted that participants may attend the partial or full program of this event. I need to know the exact schedule in regards to the programme and event dates for my further consideration to attend the seminar. Furthermore, as I’m travelling from Vietnam and I would like to know more about other information about the logistic arrangements for attendees, such as accommodation and transportation. Will you offer participants with discounted hotel price or any public transport arranged for attendees from lodging to the event hall? If there is an extra fee, please let me know beforehand. I’m looking forward to your advice at your earliest. Yours faithfully, Pauline Tran
Yash
Please be specific about the country.Yash,English Teacher
Fatai Afolabi
Dear Sir/Madam,I would like to find out about an upcoming seminar in your country. I was told that you are in charge of the seminar and my company has delegated me to attend the symposium noting that I have to travel all the way from the United State to Canada for the training.Basically, I need to know the specific date of the event and also detailed agenda so that I can properly review my schedule in order to attend the seminar. I also want to know if you would be providing the accommodation for the period of stay and most importantly the total amount of money I would require to pay for the programme.I would be waiting for your feedback and would appreciate if you can treat that with a high priority.Yours faithfully,Afol abi, Fatai Kayode.
Neeyanti Gupta
Dear Sir/Madam,I am Emma Stuart, working as a teacher in a school for blind people in Brooklyn, New York. I have learned about your seminar from your website which is related to the technological enhancement for visually-impaired students. I believe I would be ready to help my students to learn new things in an interesting way if I successfully complete it. I am writing to you to get some prerequisite information about the symposium schedule, programme details and regarding the accommodation and the cost.Firstly, I would like to know about the schedule of the seminar because I will need to take off from school. Please also notify me about the topics which will be covered by the speaker. Finally, I want to get information about the accommodation and the total cost involved for the whole event. I will visit the UK for the first time, I do not have much knowledge about the hotels which is situated near the symposium venue. So, I would like you to inform me regarding hotels with their rental expenses. Moreover, please send me the fee structure for the registration to the seminar.I am keenest to attend the conference. I am looking to hearing from you soon.Yours faithfullyEmma Stuart
Sakthiparameshwari
Dear Sir or Madam, I am Sakthiparameshw ari, an annotator by profession. I have learned that you are organizing the seminar, Semi-Automatic Annotation in London, through your advertisement while browsing online. I would like to participate in your symposium, but I need a few more information regarding dates, program, accommodation, and cost. Firstly, I would like to know the exact dates and program of the seminar so that I can prepare for the topics well. I would take leave from my office based on the schedule. So an exact schedule would be highly appreciated. Secondly, as I am travelling from India. So could you help me with accommodation? If not, can you recommend some nearby hotels? Finally, what would be the cost of participating in the symposium? Should I pay by online? Also how much do I need to pay to book my seat? I am looking forward to hearing from you soon. Sincerely, Sakthiparameshw ari.
Asanka
Hi Prasad, I am also from Sri Lanka. I just reviewed your letter and I think the word "Actually" is more informal. Since this is a formal letter, I think you should avoid using it. Also the same with "By the way". Also, you have addressed the same information twice, below both have the same meaning.I am writing to request some information about...By the way, I decided to write to you, I want some information about your seminar......Finally, "Thank you" is missing, and also you have to specify the full name like A.B Prasad.
Asanka
Dear Sir or Madam,I am P A C Kumara, currently working as an Assistant IT Manager at SDB Bank PLC. I am writing this letter to request some information regarding the Information Technology conference that your organization will conduct on the 1st week of May 2019 at Sidney, Australia.Since all the information was not provided in your advertisement, I need further clarification about dates and the agenda of the program, especially, time duration, program events and the speakers. In addition to that, I would like to know a brief introduction of the program, such as, whether there will be hands-on or just theoretical information.I also need to know about accommodation arrangement for the participants. Would it be provided by you or the participants are responsible for their own accommodation? Finally, brief me with the detail information of cost for the registration as well as the available payment methods.I would like to hear from you at your earliest. Thank you.Yours faithfully,P A C KumaraNote: Please let me know what would be the band score for my answer.
Jaswant Singh
Very Useful tips.