Letter Writing # 194 - You are going to have a family party in a hotel

IELTS Letter Writing / GT Writing Task 1:

You should spend about 20 minutes on this task.

You are going to have a family party in a private room in a hotel.

Write a letter to the hotel manager. In your letter, say:

  •  why you need to use this private room
  •  what you need them to provide for the party
  •  inquire about the price of the food you are ordering

You should write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Dear Sir or Madam,


Sample Answer 1:

Dear Sir or Madam,

I am a local resident of Melbourne, writing to inquire about the availability of the private gala in your Rendezvous Hotel Melbourne on 27th November.

We will rejoice in our parents' 50th anniversary, a very special occasion for all of us, and have decided to celebrate the event at your hotel's gala. We are expecting approximately 50 guests on the occasion. The ceremony is on 27th November and we are planning a dinner party and would like to rent the venue for the evening.

You should be in charge of a buffet dinner for the guests, drinks, decoration and supervision of the event. We would need a projector and a large screen to share some wonderful memories of our parents at the event. Make sure there is an electricity backup. This is a distinctive event for us and we want to make it remarkable.

Please inform me if the venue is available on that day and how much it would cost to hire it. Also, specify the menu and drink items in the buffet and their prices including GST. I would appreciate it if you can share your idea of decoration as well.

Yours faithfully,

Sarah Pauline


Model Answer 2:

Dear Sir or Madam;

I intend to book a party venue at your hotel on 15th December 2023 and writing to inquire about its availability. Besides, I need information about the buffet menu for lunch, some additional facilities and their prices.

I and my wife have decided to celebrate our 5th marriage anniversary on 15th December. We are expecting approximately 30 guests and for that, we need a large party hall that comes with a reception area and private facilities. Furthermore, I need some arrangements for that day - a comprehensive buffet menu, anniversary cake with a greeting written on it, elegant decoration, drinks, soft music and some exciting toys for the children. A few of the guests are vegetarians, and we need your buffet to be vegetarian-friendly.  

Finally, I am expecting you to have some staff members ready to serve the guests. I would be grateful if you could confirm the availability of your venue, and then send me the menu along with the prices for the food and service.

I am looking forward to your prompt reply.

Yours faithfully,

Raymond Joseph

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