Letter Writing # 211 - You recently attended a meeting at a hotel and left some important papers

IELTS Letter Writing / GT Writing Task 1:

You should spend about 20 minutes on this task.

You recently attended a meeting at a hotel. When you returned home, you found you had left some important papers at the hotel.

Write a letter to the manager of the hotel. In your letter

  • say where you think you left the papers
  • explain why they are so important
  • tell the manager what you want him/her to do

Write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Dear Sir or Madam,


Sample Answer:

Dear Sir or Madam,

I have recently attended a business conference at your hotel 'Rosewood London' and regrettably misplaced some important documents in the room I syated in. I am hoping you would be kind enough to give me a call once you have it.

I stayed in your hotel from 24th to 25th October in room 524 and attended a conference at the Business Meeting Hall on 24th October. I departed the next day and just after I reached Manchester, I noticed that I have left those documents unattended in my hotel room, perhaps inside the drawer that was placed beside my bed. All of those documents are placed inside a blue folder with my name ‘Mike Buchanan’ written on top of it.

In particular, these documents are extremely important to me. They contain some confidential financial information about my company, a presentation and some notes that I took during the conference. Without those documents, I would be in great trouble. I need to submit a few of these papers to my company before the end of this month.

I would request you to ask your staff to conduct a thorough search in the room and then hold this folder in your possession. Please give me a call at 0161-508745124578 once you have it. I will arrange someone to collect it for me or perhaps fly to London to receive it personally.

Thank you in advance for your kind help.

Yours faithfully,

Mike Buchanan

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