Letter Writing # 219 - You would like to spend six months working in head office

IELTS Letter Writing / GT Writing Task 1:

You should spend about 20 minutes on this task.

You work for an international company, and would like to spend six months working in its head office in another country.

Write a letter to your manager. In your letter:

  • explain why you want to work in the company’s head office for six months
  • say how your work could be done while you are away
  • ask for his/her help in arranging it

Write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Dear ..................,


Sample Answer 1:

Dear Mr George,

I am writing to express my interest in working at our company headquarters in the United Kingdom for a few months to further enhance my skills and get exposure to the global market trends of our products so that I can better contribute to my company and carry out my responsibilities more efficiently.

As you know, I have been recently promoted to the assistant product manager post and I am working hard to collaborate with my team to enhance the sales and increase our brand reputation. However, I have been feeling the need to meet and work with our global team members and attend some training sessions that our head office in London arranges frequently. I am quite positive that the opportunity to work in our company’s head office for six months will further enhance my knowledge, and give me fabulous exposure to the global market trend.

I have talked to Julian and he has agreed to take up my responsibilities during my absence. Furthermore, I will check my emails daily, and be available for emergency phone calls. Once I get back to the office, I would endeavour to work extra hours in order to catch up on anything I had missed.

Finally, I would need your support to get approval so that I can work in our company’s head office for six months and fulfil the objectives.

I look forward to your positive reply.

Yours sincerely,

Charles Hugo


Model Answer 2:

Dear Mr Jacob,

I am writing this letter to inform you about my desire to work in our company’s head office in Amsterdam for about six months.

Recently, our company has announced an extensive training programme on the techniques of developing new accounting software for mid-size business firms, and I would like to avail this opportunity. Our company now develops such software for only small firms at our local office and soon we will need to target large business entities.

The training programme is to be held at our head office from 10th of the next July. I would also like to add here that this particular training programme may prove out to be quite important for a software development team leader like me in showing the way to the junior team members and managing larger projects in the future.

I have already talked to my project manager to help my team members carry on their routine work without any hurdles, and he assured me that he would jump in to fill the void within the team in my absence. So, it would be great if you could arrange for my transfer so that I can join the training programme and bring innovations to our team.

Yours sincerely,

John Andrew

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Arsalan Aslam
Dear Mr George,

I am writing this letter to request your recommendation for sending me on secondment at our company’s head office in Canada.

I have been working under your supervision for almost 3 years. Under your mentorship, I have learned several business aspects of the local market. As you are aware that I have just completed my MBA in International Business and I think in order to substantiate my learning practically, working overseas at the company’s head office will be beneficial not only for me but also for the company itself as I will also be able to share my local experience with personnel at the company's headquarter.

As I will be on secondment of six months, I have already trained my subordinate colleague Ahsan Khan to look after the matters I currently deal with at the company here. Moreover, I will be in contact with you, Ahsan, and other colleagues via email and conference call if my assistance is required.

I would appreciate it if you recommend me for this secondment and help me in making the necessary arrangements.

I look forward to your cooperation.

Yours sincerely,

Arsalan Aslam

Dear Mr Shelton,

I am writing to express my interest to work at the company's headquarters in Chennai, for about 6 months. My wife has been diagnosed with the 1st stage of Alzheimer and I need to carry on with her treatment in "The Mind Peace Mission", which is one of the topmost hospitals in Chennai for treating this diseases. I hope you will consider my situation favourably.

While I am away, I will carry my laptop and report as usual during my normal working hours, and all my pending tasks will be carried on there. I will also conduct a weekly online meeting with my supervisor to update the status of my work and check if any new tasks are assigned to me. In case of absence, which I will try to avoid, all the information can be obtained from my backup Mr Sushant Sharma, who has agreed to take some of my responsibilitie s.

Finally, I would need your support to get the required approval to arrange my transfer from next month to Chennai's office. It's a short term plan, and I will make certain to not lapse my official work.

Thank you for your consideration.

Yours faithfully,

Sahaj Barnawal

[Written by - Sahaj]

Dear Mr Martin,

Good Evening. I am writing to express my interest in working at our head office in Norway for six months starting from February 2020. As you are aware, I have been promoted as a Senior Sales Manager for the region and so I am willing to learn about our new product which is going to be launched in March.

Our head office has recently announced a training session for sales professionals, and I want to avail this opportunity during my stay there. Moreover, comprehensive knowledge of our products will prepare me to achieve our goals in the market, I believe. The technical engineers have confirmed me a brief training at my convenient time remotely but I would prefer it in person. Hence, these six months would be significant for my career and the growth of our business in the market.

In my absence, Ms Leena would be the point of contact on my behalf as she has had already handled greatly when I was on medical leave. She would be reaching me on mobile or emails anytime if she requires my support on any issues. I probably would apprise all my clients regarding this stay away from the office.

So, I sincerely request you to accept this letter and make the travel arrangements for me near our head office in Norway.

Awaiting for your positive response on this request.

Yours truly,

Emma Sherman

Aksat Parekh
Dear Mr Ram,

I am writing to express my profound interest in acquiring additional machine design knowledge by attending specially organized seminars and pursuing training for six months at our company’s headquarters located in China.

Recently, I came to know that our company has organized seminars for advanced sheet metal designing at our headquarters. They have organized a series of lectures which would be conducted by our company’s esteemed designers from Japan. As you know, I have re-designed our 500KG chips making line with improved temperature distribution and oil consumption. It made a positive impact on our sales and I was acknowledged by our company’s General Manager for the same.

I discussed with my colleague Mr Mohan and he has agreed to carry ahead all my existing work at the same pace during my absence. Moreover, I will contribute to his designing works from there via the internet.

I think, attending these seminars followed by 5 months' training will contribute much towards our branch development and our share in India. I would request you to grant me permission to depart for the same and flourish our market presence.

I look forward to your positive reply.

Yours sincerely,

Aksat Parekh

Nikhilesh Kumar
Dear Mr Sanjoy,

I am writing to express my interest in working at our company’s headquarter for a short period of time. As you are apprised that next July, our company is going to launch a new product in the international market after a long period of time. Therefore, I would like to spend at least 6 months at our head office in the USA to enhance my skills and acquire detailed knowledge of marketing strategies in order to create a big impact in the market.

During my absence, my colleague Anu will take over my responsibilitie s and will be in touch with me through email and WhatsApp. For further assistance, I am fully available online during this time period as I will carry my official laptop with me. Moreover, you can contact me on Skype for face to face conversation in order to resolve any kind of issue.

Finally, I need your help to get the approval to take leaves from our office and work in our head office in the USA. I believe that you would support me. I shall always be grateful to you.

Looking forward to a positive response from you.

Yours sincerely,

Nikhilesh Saini

Dear Mr Eric,

Our company has a large research department at the headquarters in New York, where about 500 employees work. And I would like to work there for half a year to raise my qualification in data mining and quantitative analysis. I think, that it is the greatest place to improve my skills and it will also help our office in an effective way.

When I finish my work there, I will understand the needs of quantitative researchers on IT infrastructure more clearly. Actually, I think, I will become a quantitative researcher too. I will be able to create new models (for example, for infrastructure testing purposes) and will be able to fix some bugs in models of other quantitative researchers. I will share this experience with my colleagues in our local office and it will also help improve the quality of the whole of our department.

As you remember, I am improving my qualification in data science by myself now, but my progress is very slow. I am a good programmer, and I am a good data engineer, but I am a poor data scientist. Therefore I believe, that the experience of working in this research department will boost my skills in data science, and I will do my tasks much faster and better.

Yours sincerely,

Habib E.

Dear Mr Stephen,

I have recently learned that our head office in Greece has invited employees to apply and work as trainee supervisors and I am writing to express my interest in taking up the opportunity and work there for a period of six months. I am hoping you would permit me to take the opportunity.

I am working as a part-time assistant supervisor in our Mumbai office and also pursuing my management studies at a local university. I would like to put my managerial skills to the test at the head office in Greece. I wish to serve as a trainee supervisor for six months where I could exhibit my knowledge and skills and learn new skills and techniques that I would be able to use in our local office. I am fluent in Greek and communicating with other employees in Greece would not be a problem for me.

I have talked to Rajesh Mitra, the IT technician, who has agreed to connect my laptop to our network system so that I can access my emails and design programs from Greece. I have also requested Pam and Jim to take up my responsibilitie s while I am away in Greece.

I wholeheartedly feel that I should take advantage of this opportunity and demonstrate my viability of handling a managerial post. Besides, I want to learn and contribute better once I am back. Thus, I would be obliged if you could have my request conveyed to them via email so that I am not too late for the position.

Yours sincerely,

John Muther

Nick Thomes

Dear Mr Mathew,

I am writing to request your recommendation for a 6 months' deputation at our Head Office in Auckland, New Zealand from January to June next year.

Our head office has requested applications from interested employees to work in our head office for a period of six months. I would like to take this opportunity to gain international exposure and work with the top leaders in our organisation to hone my skills in finance and budgeting.

Andrew has agreed to look after my responsibilitie s in the meantime as his project has got delayed by 7 months. Should you still need my assistance, I will just be a call or email away.

I would be grateful if you could recommend my application for deputation to head office as you have already worked in the corporate office for quite a long and maintain a cordial relationship with the Chief Executive Officer. I request you to put words for my application.

I look forward to receiving your favourable response soon.

Yours sincerely,

Nick Herald

Harika Reddy
I need more samples like this for other modules also for my IELTS preparation.