Letter Writing # 305 - Your manager has asked you to arrange a farewell party

IELTS Letter Writing / GT Writing Task 1:

You should spend about 20 minutes on this task.

One of your colleagues is leaving for a new job, and your manager has asked you to arrange a farewell party for him/her.

Write a letter to your manager. In your letter,

  • suggest a suitable date and time for the party
  • recommend a place
  • discuss the food and entertainment options that should be available

Write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Dear Mr/Mrs ..................,


Model Answer:

Dear Mrs Linda,

I am writing this letter to give you some updates on the farewell party for Elizabeth Gomez, which you asked me to arrange. 

The party is supposed to be arranged at one of the most beautiful and spacious convention centres in our city, knwon as The Blue Paradise, located across the downtown, which is only a few miles away from our office. Our party can start between 3 to 5 pm and should not continue after 11:30 pm. We also have fixed a tentative date for the party between the 5th of May and the 9th of May.

There certainly will be some delicious food items and drinks at the party. I know the eating habit of most of our co-workers well, and they all prefer European cuisines that are made of vegetables and sea foods. Besides, we could also have some options for entertainment, such as, “sing all you can” where anybody can sing his or her favourite song, and share some of our fun memories at work. Finally, we will give some gifts to our departing colleague.

That is all that I can share with you now. But if you feel that we need to add something else here or bring some corrections, please feel free to share. 

Yours sincerely,

Joseph Crowley

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Hari B Thapa
Dear Mrs. Maya,

I am writing to discuss the arrangements for our colleague's farewell party, as you have requested. It is important to make this event memorable and enjoyable for our departing colleague, and I have some suggestions to ensure that.

Firstly, I recommend holding the farewell party on a Friday evening, preferably two weeks from now. This schedule would allow most of the team members to attend without conflicting with their work commitments. Starting the event at 6:30 p.m. would give everyone enough time to wrap up their work for the week and join the celebration.

In terms of the venue, I suggest reserving a private area at a local restaurant with a pleasant ambience. This way, we can have a comfortable and relaxed atmosphere for the gathering. I have already looked into a few options, and I can provide you with a list to choose from.

Regarding food and entertainment, I propose organizing a buffet-style dinner with a variety of options to cater to different preferences. Additionally, we could have a slideshow of memorable moments and a few heartfelt speeches to express our appreciation for our colleague's contributions.

Please let me know your thoughts on these suggestions, and I will proceed with the planning accordingly. Thank you for entrusting me with this responsibility, and I look forward to making our colleague's farewell a special and memorable occasion.


Hari B Thapa